This is a combined synopsis/solicitation for commercial items prepared in  accordance with the format in FAR Subpart 12.6 in conjunction with FAR 13.5,  as supplemented with additional information included in this notice. The  United States Patent and Trademark Office (USPTO) has a need for sleeping  rooms and conference space for attendees of the Global Conference on  Intellectual Property, July 25-27, 2007. This announcement incorporates FAR  provisions and clauses in effect through FAR FAC 2005-12 and constitutes the  only solicitation: a written solicitation will not be issued. NAICS Code  721110. The solicitation number is PROC07ALEXANDRIA. The solicitation is  issued as a Request for Quote (RFQ). The requirements will be fulfilled using  the Simplified Acquisition Procedures, FAR Part 13. The period of performance  is July 25-27, 2007. Place of performance is Alexandria, VA. To be eligible  for award under this solicitation, the offeror must propose a facility that is  compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990  (Public Law 101-391)(15 U.S.C. found at  http://www.usfa.dhs.gov/applications/hotel/ and must be registered on the  Central Contractor Registration website (www.ccr.gov). The hotel must be in  Alexandria, VA and in close proximity to restaurants, shops, etc. Hotel requirements  Because of the close proximity to the United States Patent and Trademark  Office (?USPTO?), the desired location for the hotel for the USPTO Global  Conference on Intellectual Property is Alexandria, Virginia. The USPTO has a  need for sleeping rooms and conference space for the attendees of the USPTO  Global Conference on Intellectual Property, July 25-27, 2007. Participants  will include high-ranking government officials from foreign countries. The hotel must have adequate meeting space available for a three-day program  on July 25-27, 2007. The hotel must have a full service business center with  copy, printing, facsimile, FedEx, and, preferably, close to a Kinko?s or other  independent copy service. The hotel should also have Wi-Fi accessible in the  lobby and in the meeting rooms. The hotel must have an in-house or contract audio-visual service that can  provide state of the art, professional production equipment and support  throughout the conference. Adequate parking facilities must be attached to  hotel or located nearby. Other proposed benefits, such as discounted parking  for conference attendees and proximity to a Metro, that will be of value to  the USPTO (US Government) will be considered favorably when reviewing  proposals. The hotel must be compliant with the Americans with Disabilities  Act. Sleeping Room(s) The USPTO will require a block of non-smoking rooms for one hundred and fifty  (150) individuals for the period of Tuesday ? Friday, July 24-27, 2007. Anticipated Sleeping Nights: Mon, 23 July: 5  Tues, 24 July: 150  Wed, 25 July: 150  Thurs, 26 July: 150  Fri, 27 July: 150  Sat, 28 July: 10  Sun, 29 July: C/O  Total Sleeping Nights: 615 USPTO will be providing a Government Purchase Order to cover room rate and  taxes (only) for a number of participants. This number has not yet been  determined at this time. All other incidentals will be the sole  responsibility of the hotel guest. The remaining reservations will be self- pay and made by the individual participants or their sponsors. USPTO is tax  exempt. USPTO will provide a rooming list to the hotel once a contract is negotiated  and signed by both parties and before the cut-off date. For those that are  self-pay, USPTO will not be responsible for payment of any room charges,  incidentals or other charges (including but not limited to cancellation, early  departure and attrition charges). Main Conference Meeting Room(s) A conference room is required to accommodate up to 150 people in classroom set- up on September 25th -27th. The room must be large enough for attendee  seating, an A/V worktable in back, and a dais/staging in the front of the room  with space for a podium with microphone, skirted tables for three-five people  for panel discussions on Wednesday, July 25th (all day) and on the afternoon  of Friday, July 27th. The space to be placed on a 24-hour hold is required  for the plenary/general session on July 25th ?27th from 8:00 am to 6:00 pm,  however, the room should be set up the morning of September 24th. High speed  Internet access is required in the main conference room for the duration of  the conference. Break Out Room(s)  On Thursday, July 26th through Friday, July 27th, two separate breakout rooms  are required. These rooms should be in close proximity to the plenary/general  session room and be able to seat up to 75 people classroom-style and in the  alternative theater-style. A podium with microphone on a dais/staging and  seating for up to five people is needed for panel discussions, and there  should be adequate space in the back of the rooms for an AV table to be set  up. High-speed Internet access is also required for these rooms. Additional Space Two smaller rooms are required for July 24th ?27th, 2006. One will be  utilized as a working staff room as well as green room for speakers. Either  hotel or USPTO will arrange the rental for office equipment to include, but  not limited to, high speed photocopier that can collate, a 3-hole punch and  staple, full computer set up with Internet access networked to a laser  printer, two (2) laptops with Internet connection and networked to the laser  printer, two (2) Internet connections for ?walk-in? laptops with cables to  laser printer, and at least five (5) skirted tables and eight (8) chairs, one  (1) large trash can and two (2) smaller trash cans are to be placed in this  room. The other room will be utilized as an Internet caf?, and should be set up with  four networked laptop computers with high-speed Internet access and networked  to a laser printer. Four (4) additional Internet lines and one (1) additional  laser printer may be requested.  Food and Beverage for Conference Breaks Morning refreshments, morning breaks and afternoon breaks are required July 25- 27, 2006. (These refreshments/breaks should be set up outside of the  plenary/general session room.) The morning refreshments and morning break  should consist of coffee, tea, and bottled water. The afternoon break food  and beverage should consist of a la carte menu items such as coffee, water,  soda, cookies, brownies, etc.  Audio Visual The USPTO Global Conference on Intellectual Property requires state-of-the-art  professional production audio/visual equipment. Aside from the equipment, we  will need professional personnel to set up, be on-site throughout the three- day event to run the equipment and trouble shoot any problems which may arise  during the conference, and take down the equipment after the conference. The  audiovisual equipment must be set up for the plenary/general session on  Tuesday, July 24th and Wednesday, July 25th for the breakout rooms. No  videotaping of the program is required  The main conference room for both days requires double screens, PowerPoint  projection, and audio. The break out rooms will need to be set up on Wednesday, July 25th with a  single screen, PowerPoint projection, and audio.  The AV requirements for this program may include: Minimum AUDIO VISUAL REQUIREMENTS for Plenary/General Session (subject to  change) PROJECTION/DISPLAY  2 9x12 RP Screen w/ Dress Kit  2 5000 Lumens LCD Data Projector  1 Laptop for presentations and projection to screens (with CD-ROM, DVD  capability) Laptop to be connected to house. 1 Wireless ? Mouse/slide advancer SOUND 1 Sound System  1 Mixer 3 - 5 Table Microphones  2 UHF Wireless Combo Lavs  4 UHF Wireless combo Hand Held on stands in audience for Q&A  Minimum AUDIO VISUAL REQUIREMENTS for Break Room 1 (subject to change) PROJECTION/DISPLAY  1 9x12 RP Screen w/ Dress Kit  1 5000 Lumens LCD Data Projector  1 Laptop for presentations and projection to screens (with CD-ROM, DVD  capability) Laptop to be connected to house. 1 Wireless ? Mouse/slide advancer SOUND 1 Sound System  1 Mixer 3 - 5 Table Microphones  2 UHF Wireless Combo Lavs  2 UHF Wireless combo Hand Held on stands in audience for Q&A  Minimum AUDIO VISUAL REQUIREMENTS for Break Room 2 (subject to change) PROJECTION/DISPLAY  1 9x12 RP Screen w/ Dress Kit  1 5000 Lumens LCD Data Projector  1 Laptop for presentations and projection to screens (with CD-ROM, DVD  capability) Laptop to be connected to house. 1 Wireless ? Mouse/slide advancer SOUND 1 Sound System  1 Mixer 3 - 5 Table Microphones  2 UHF Wireless Combo Lavs  2 UHF Wireless combo Hand Held on stands in audience for Q&A  Selection will be based on the following factors: 1. Hotel location 2. Space availability 3. Conference room layout 4. IT/AV capabilities and support 5. Total price for conference rooms, food and beverage, and price for  IT/AV support.  Price is less important than the other four factors combined, and selection  will be based on the best value for the USPTO. The following clauses apply to this acquisition: 52.212-3, Offeror  Representations and Certifications - Commercial Items; 52.212-4, Contract  Terms and Conditions - Commercial Items; and 52.212-5, Contract Terms and  Conditions Required to Implement Statutes or Executive Orders - Commercial  Items: 52.222-3, Convict Labor (June 2003), 52.222-19, Child Labor- Cooperation with Authorities and Remedies (Jan 2006), 52.222-21, Prohibition  of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002),  52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the  Vietnam Era, and Other Eligible Veterans (Dec 2001, 52.232-33, Payment by  Electronic Funds Transfer - Central Contractor Registration (Oct 2003). Your response must include complete pricing and package offerings (to include  gratuities, service charges, etc.) for conference and sleeping rooms, as well  as food and beverage, Internet access, and AV. The breakdown of conference  room space should also be included (layout, capacity, etc.), and any other  additional information the contractor desires to submit. The selected hotel  must accept a Government purchase order. Offerors shall submit their proposals via email to Karen.Oettinger@uspto.gov.  The closing date for receipt of proposals is 5:00 PM, October 30, 2006. The  point of contact for this solicitation is Karen Oettinger, 571-272-5603 or  Karen.Oettinger@uspto.gov. This solicitation shall not be construed as a  commitment of any kind.